Madrasati user guide

Use Windows 10 or 11 (64-bit), keep at least 500 MB free, and connect to the internet for the simplest activation.

Download the installer only from fikrova.com. Do not accept copies sent by unknown accounts or unofficial websites.

Close any running Madrasati window, open the setup file, select the installer language, and accept the license terms.

Keep the required application component selected. Add the optional desktop shortcut if useful, then choose Install.

When setup completes, choose Open Madrasati. Updates preserve the local database; uninstalling also leaves customer data in Local AppData.

If the computer is online, choose Create account for a new customer or Sign in for an existing Fikrova account.

For signup, enter the real name, country, phone, email, and a strong password. Verify the email with the six-digit verification code.

A new eligible account receives the full three-day trial on this machine. Existing accounts receive their available paid or trial license.

If the computer is offline, use the offline activation card, provide the machine request to Fikrova, then import the signed license file or activation key.

After renewal or reactivation, open License and choose Refresh status. Full editing returns as soon as the server confirms the active term.

Select Arabic, French, or English. You can change the interface language later from Settings.

Enter the official school name in Arabic and French, address, city, country, phone, email, and director name.

Choose the academic year and the default Quran reading used by the institution.

Create the administrator username and a strong password, then enter the password a second time to confirm it.

Review the summary before finishing. These values appear in reports, receipts, certificates, and support identity.

Open Users and create one account per staff member. Do not share the administrator password.

Assign Administrator, Teacher, Reception, or Viewer. Link a teacher account to its teacher profile so class data is correctly scoped.

Deactivate accounts immediately when a staff member leaves; keep the audit history instead of reusing usernames.

At the new school year, create the suggested year from Settings. The new database starts empty while essential settings and users can be carried over.

Switching academic year requires restarting Madrasati so the correct independent database is loaded.

Choose Add student and enter the full name, birth information, gender, phone, address, enrollment date, and active status.

Add guardian name, relationship, and contact information. Use notes only for operational information that staff genuinely need.

Save the record, then enroll the student in one or more classes from the profile or class management area.

Use search and filters instead of creating duplicates. When two students share a name, confirm the guardian, phone, birth date, and internal identifier.

Open Student profile for one consolidated history of classes, attendance issues, Quran progress, and payments.

Add each teacher with name, specialization, phone, email, and active status.

Create a class with a clear Arabic name, level, schedule, teacher, capacity, and optional class fee.

Enroll students from the class or student profile. A student may belong to multiple active classes when required.

Check the class roster before the first session. Correct teacher and enrollment links drive attendance, reports, and billing.

Deactivate a finished class only after reviewing remaining dues and exporting any required reports.

Select the class and session date, then load its active students.

Mark each student Present, Absent, Late, or Excused. Add a short note when an absence or delay needs context.

Use Mark all present as a starting point for a normal session, then adjust exceptions.

Status changes are saved safely; the Save button also provides an explicit final confirmation.

Review the summary counts before leaving and generate an attendance report for repeated absences or administrative follow-up.

Choose the student, teacher, date, and the institution's Qira'a.

Select the Surah using the localized Arabic, French, or English name, then enter the ayah range.

Classify the work as new memorization or revision and record the status and completion date.

Grade the session and select any Tajweed error types observed. Add a concise teacher note when helpful.

Use the analysis and recent-session areas to identify repeated errors and students needing revision.

Keep the built-in Custom plan for exceptional payments. It is always available and cannot be modified or deleted.

Add a named fee plan, choose its amount and billing period, then save it before assigning it to classes.

Optionally set a class price so Madrasati can detect the student's applicable class plans automatically.

In Finance, choose Add payment, select the student and plan, enter amount, date, method, reference, and notes, then save.

A payment can still be entered for a student without class enrollment by using the Custom plan.

Generate the receipt after saving, then compare expected, paid, and to collect totals. Edit or delete only after verifying the audit trail.

Confirm School info and the logo before generating official documents.

For attendance reports, choose the class and date range, preview the result, then export PDF.

For a student progress report, select the correct student identity and review classes, attendance, memorization, and teacher context.

In Certificates, select the student, certificate type, achievement, teacher, and dates, then preview before export.

Receipts are generated from saved payment records so the displayed amount and reference match the finance register.

Save the PDF with a clear filename containing document type, student, and date, then share it through the institution's approved channel.

Choose a backup folder outside the application installation directory, ideally on another disk or trusted removable drive.

Choose Create backup now before major imports, year changes, updates, repairs, or bulk edits.

Open the backup folder and copy important files to a second physical location. A backup on the same failing disk is not sufficient.

To restore, select a known backup and confirm. Madrasati first creates a safety backup, then requires a restart.

If paid cloud backup is enabled, use Back up now or the daily automatic backup. Files are encrypted on the computer before upload.

Test a restore periodically on a controlled machine or with Fikrova support. A backup is only useful when it can be restored.

Open License to view customer email, license type, issue and expiry dates, portal identity, product code, and current status.

Expired or suspended licenses keep existing data visible but block adding, editing, deleting, attendance saves, payments, and settings changes.

After payment or admin reactivation, choose Refresh status while online to leave view-only mode.

Madrasati checks approved releases. Optional updates show release notes and may be postponed; mandatory updates require installation or exit.

During download, keep Madrasati open and connected. The package is verified before the installer starts.

If an update fails, do not repeatedly retry. Export a support package and send the version, error, and connection details to Fikrova.

Open Contact support and refresh the displayed channels. Phone and WhatsApp values are managed by Fikrova and may change safely.

Choose Copy identity to include customer, portal user, license key, product code, machine code, and app version.

For crashes, updates, or database problems, export the support package and attach it privately to the ticket or message.

Describe what happened, what you expected, the exact time, affected user, and steps that reproduce the issue.

Use the customer portal for tickets, renewal, device reset, receipts, offline license files, and request feedback.

Online remote support is free under the support policy; requested physical intervention may be billed separately.